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Library User Guide

Printing, Photocopying and Scanning

Printing, scanning and photocopying can all be completed on our Multi-Functional Devices or MFDs. There are many MFDs located around campus, four of which are in the Library:

  • Two in library foyer, to the immediate right of the main book area
  • One in the quiet study area, L109 
  • One in the group study area, Mezzanine level 

Please see below for guidance on printing, scanning and photocopying. If we haven't answered your question below, please refer to the IT Services website for more information. 


Costs

The University of Suffolk will credit your student print account up to a maximum of £10 automatically in the September of each academic year. Please note, when you send your print job to the PaperCutColor queue, any pages that don’t contain colour will be charged at the standard Black and White cost.

 

 

     Single-sided 

    Double-sided 

 Black&White A4      

     £0.05

    £0.08

 Black&White A3 

     £0.10

    £0.18

Colour A4

     £0.25

    £0.48

Colour A3

     £0.50

    £0.98

 

Topping up 

After you’ve used your free printer credits, you’ll need to top-up using cash, credit/debit card or PayPal. When you are logged in to a PC or Mac connected to the University network, your current print balance is shown in the PaperCut widget on the Desktop.  

You can also log in to PaperCut using your student/staff number and password. Once logged in, your current balance will be shown on the summary page. Please note you can only access PaperCut on campus.  

You have several options if you need to add credit to print

  • Online, by logging in to PaperCut and clicking ‘Add Credit’. You can choose the amount you wish to add (£2, £5, £10 or £20) and access the PayPal gateway to pay using your PayPal account or using a debit/credit card. Click here for a full guide. 
  • At either of the top-up stations located in the Waterfront Foyer or Library Building. You can use cash or contactless payment. Please note that top-up stations do not give change.

The IT Service Desk is unable to take payment for print credit.

Registering your ID card

This guide will show you how to associate your student ID Card with the print system used at the University of Suffolk. You can complete this process using any of the Konica Minolta MFD devices located across campus. 

1. Present your ID Card to the reader on the MFD device, indicated by a card icon.

2. A message on the screen will indicate the card is unknown and ask if you want to associate it. Press Yes

3. Enter your University of Suffolk username (your student or staff number) and your password. Press Set.

4. You'll receive confirmation that the ID Card has been registered successfully. Press OK.

From now on, when you present your ID Card to the reader on the MFD, you'll be logged in automatically without needing to enter your username and password.

Printing from a UoS device

When you send something to print, you send it to a ‘virtual’ print queue rather than a specific printer. This means you can release your print job from any of the MFDs across campus.  There are two queues to choose from, PaperCutBW and PaperCutColor. If you want to print in colour, you must send this to the PaperCutColor queue. Here’s what the two queues look like after clicking File > Print in Word: 

If you haven’t already done so, associate your ID Card with the MFDs by following the "Registering your ID card guide" above.

Once associated, whenever you need to release your print jobs you can hold your ID Card next to the card reader marked on the MFD. You can then select jobs to print or print all your pending jobs.

If you haven’t associated your card, you’ll need to manually enter your username and password using the touch panel on the MFD.

Printing from a personal device

You can print from your own device by using EveryonePrint. This service is available via a web browser, and you can access it here. Please be aware that this service is being developed and currently only supports basic formatted printing. 

For more information about using EveryonePrint, follow the guide below:

1. In a web browser, visit https://print.uos.ac.uk and enter your staff/student number and your password.

2. Click on Choose file and browse for the document you want to print. 

3. Once you’ve added the document, click Next.

4. You’ll receive confirmation that the document has been sent to the print queue for processing.

5. When the status indicator changes to ‘Printed’ your document is ready to release from any of the MFDs on campus.

If you haven’t already done so, associate your ID Card with the MFDs by following the "Registering your ID card guide" above.

Once associated, whenever you need to release your print jobs you can hold your ID Card next to the card reader marked on the MFD. You can then select jobs to print or print all your pending jobs.

If you haven’t associated your card, you’ll need to manually enter your username and password using the touch panel on the MFD.

Photocopying

This guide will show you how to complete simple copying tasks using the Konica Minolta MFDs at the University of Suffolk.

1. Log in to the MFD by tapping your ID Card on the reader or by entering your username and password.

2. From the main menu, select Device Functions.

3. From the Device Functions menu, select Copy.

4. Place the documents you wish to scan on the MFD glass. For multiple pages use the feeder tray on the top.

5. Change any of the default settings to customise the format.

6. The button on the front of the MFD will light up blue. Press the button to complete the copy.

Please ensure that you adhere to copyright regulations; further information is available here

Scanning

This guide will show you the steps to scan and email a document using the Konica Minolta MFDs at the University of Suffolk.

1. Log in to the MFD by tapping your ID Card on the reader or by entering your username and password.

2. From the main menu, select Device Functions.

3. From the Device Functions menu, choose Scan.

4. Place the documents you wish to scan on the MFD glass. For multiple pages use the feeder tray on the top.

5. Change any of the default settings to customise the format. For example, press the File Type and Colour buttons to change how your scanned document will appear.

6. If you wish to send the scan to your own email address, press the Email Me button.

7. If you want to send the scan to another email address, press Direct Input from the menu on the left and select Email to enter the address manually.

8. The button on the front of the MFD will light up blue. Press the button to complete the scan