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University of Suffolk at West Suffolk College: Digitisation and Copyright

Making a request

Requesting digitised materials 

If you would like to added digitised scans to your module on Brightspace, please complete the online form below. **Please remember for Copyright compliance only 5% of a book or one chapter can be digitised.

Digitisation Request

What happens next?

What happens next?

After your request is received we do the following:

  • We check to ensure West Suffolk College library owns a copy of the source material
  • We check with the CLA to ensure the title is covered for scanning
  • We check the module to ensure no other scans from the same source material are being used
  • Providing all is well we then scan the section and add a copyright coversheet
  • The requested section is then sent to the requester, or uploaded to a specified location within the module

We aim to complete these tasks in a timely manner, during peak times however we will require sufficient advance notice to ensure scans are completed for the required period.

Re-using materials

Re-using materials

If you have previously used materials in a module and wish to use them again (during the new academic year) please let us know

Even materials we have previously checked and approved require the same checks each year, and where module codes/titles change we will need to create new coversheets

We aim to make contact during the summer months to determine which material will be re-used so we can ensure they are checked and made available ahead of the new academic year

Important:  Please ensure access is withdrawn from materials when the module has finished (a copyright requirement)

How much can I request?

How much can I request?

From each specific title you may use:

  • No more than one chapter from a book
  • No more than one article from a journal issue
  • No more than one single case report from a law report
  • No more than one short story or poem not exceeding 10 pages in length from an anthology
  • No more than 5% of a given work, whichever is greater

Using links

Using Links

If you would like to add University of Suffolk e-resources (available via summon) to modules on Brightspace, please post links rather than downloading and reposting content.

Click here for guidance around creating and adding links to your modules

Module audits

Module audits

We may check Brightspace to ensure scanned sections are in line with copyright requirements (i.e. have been requested via the library and have the required coversheets etc.)

In many cases we will be able to bring the material in line with compliance (check/add coversheet etc.) but in some cases material will be removed.


Digitisation and Copyright Service Level Agreement (SLA)