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About Library & Learning Services: Donations Policy

University of Suffolk Donations Policy

The University of Suffolk Library appreciates offers to donate materials to the library collections. However, due to continuing space restrictions as well as the costs involved in processing donations the library must be selective in what it is able to accept. All proposed donations will be assessed in line with the Collection Development and Management Policy.

Offers of donations should be made by email to Please include in your email a list of all proposed items for donation including:

  • Author
  • Title
  • Publication date of the resource
  • Any other details you have available, including an indication of condition.

We will not accept donations left at the library without prior consent to their acceptance. If an unsolicited donation of material is received it may be disposed of.


Material offered for donation must:

  • Be in good physical condition
  • Be relevant to current and projected future interests of the University
  • Not duplicate existing material, unless it is in high demand. Please check Discovery to see what material we currently hold

Please note that the library will not usually accept:

  • Ephemera such as newspapers or 'grey literature'
  • Earlier editions of texts held in the collection
  • Back runs of periodicals if they are incomplete or duplicate existing holdings, or if there is stable electronic access
  • Substantial donations where resources cannot be identified for subsequent cataloguing and processing

Conditions of acceptance:

Donations are accepted on the understanding that they become the property of the library. As such the library will determine retention, location, cataloguing treatment, and any other considerations relating to its use or disposal in line with the Collection Development and Management Policy.

The library is unable to pay for transportation of materials or to return donated material.