Sync Calendar Instructions - LibCal - Staff Personal Tutorial Bookings - Learning and Teaching at University of Suffolk

This guide is designed to help you setup LibCal and add your availability so that students and staff can book appointments with you.

How to sync your appointments to your Outlook calendar

Before you can get started with adding settings and availability you will need to sync your Libcal calendar with Outlook, this will enable LibCal to check Outlook for appointments you already have.

1. Log into LibCal and go to Appointments.
2. Click on the Integrations tab.
3. Under the Integrations tab, scroll down to the Outlook/Exchange Settings box and click the Authorize with Microsoft Account button.

Your Microsoft login will be your email E1234567@uos.ac.uk and your network password.

When prompted accept the permissions, you will need to accept these permissions before you can create, edit, and delete events in LibCal

4. Once back to the LibCal page you need to select Calendar from the drop down menu and Save.

For more information about syncing your calendar with Outlook see the FAQ link below.

https://ask.springshare.com/libcal/faq/2042

Customize your personal appointment scheduler settings

Now you have calendar synced your calendar with your Outlook calendar you will need to add your settings, how long are the appointments are for and the time between each appointment. The example below is for 1/2 hour appointments with 15 minutes between each appointment.

1. Click on the Appointments tab and then My Settings

2. Select your Appointment Duration and Padding the time between each appointment.

3. Add the amount of time in advance a patron can book and cancel an appointment.

4. In the Friendly URL type some text for example your name this will appear in the link to your Make Appointment page instead of a random set of numbers.

5. Add the @ucs.ac.uk,@uos.ac.uk to the Restrict Bookings section only if you want to restrict your students from using personal email accounts

6. Click on Save

For more information about appointment settings see the FAQ link below

https://ask.springshare.com/libcal/faq/1513

Add and delete availability times from your appointment schedule

Now you have your appointment settings you can add your availability. In the example below the start is 10am and end time is 4pm and will run weekly on Mondays Tuesdays and Wednesdays from 2 March to 29 May

1. Select a Start Time for your availability and an End Time for your availability in the example this is 10am to 4pm

2. Select weekly in the repeat pattern

3. The frequency pattern is 1 as these appointments occur every week

4. Select the days you are available for the example Mondays Tuesdays and Wednesdays

5. Enter the start and finish dates 2 March to 29 May

6. Click Add Availability you will see your availability in the calendar to the side.